1. Personal data
We will collect, process and use your personal data only upon your consent and/or instruction orappointment for the purposes agreed with you or where there is any other legal basis as per Regulation (EU) 2016/679 (General Data ProtectionRegulation/GDPR); this will be done in compliance with data protection and civil law provisions.
Only personal data that is required for rendering and handling our services as congress organiser or which you provide to us on a voluntary basis will be collected.
Personal data means all data which includes details regarding personal or factual circumstances, such as name, address, email address, phone number, date of birth, age, gender, video recordings, photos, voice recordings of persons.
2. Access and erasure
In compliance with our professional duty as a lawyer to maintain secrecy, you as our client or as a data subject in general have a right of access to your stored personal data, its source and recipient and the purpose of data processing as well as a right to rectification, a right to data portability, a right to object, a right to restriction of processing and blocking or erasure of inaccurate or inadmissibly processed data at any time.
In the case of changes of your personal data please inform us accordingly.
You may withdraw your consent to use of your personal data at any time. Your request for access, erasure, rectification, objection and/or data portability (in the last case: unless this involves a disproportionate effort) may be sent to this law firm’s address stated in Clause 10 of this Statement.
On the basis of your consent we will process your voluntarily provided personal data (title, name, address, telephone number, e-mail address, date of birth, grades) for the dispatch of newsletters, invitations to our events, seasonal greetings, publications and other informational material about women in law via e-mail. You may withdraw this consent at any time with effect for the future.
If you are of the opinion that processing of your personal data by us infringes applicable data protection law or that your claims under data protection law have been infringed in any other way, you may lodge a complaint with the competent supervisory authority. In Austria the competent authority is the Austrian Data Protection Authority [Datenschutzbehörde].
3. Data security
Your personal data is protected through appropriate technical and organisational measures. Those measures include but are not limited to protection against unauthorised, unlawful or accidental access, processing, loss, use and tampering.
Irrespective of our efforts to observe an appropriately high standard of due diligence at all times it cannot be excluded that information which you have provided to us via the internet will be inspected and used by other persons.
Please note that we, therefore, assume no liability whatsoever for disclosure of information due to errors in data transfers that were not caused by us and/or unauthorised access by third parties (e.g. hacker attack on email account or phone, interception of fax messages).
4. Use of data
We will not use any data provided to us for purposes other than the purposes necessary for the performance of the contract or your consent or otherwise by any provision in conformity with the GDPR. This does not apply to use of data for statistical purposes, provided that the data provided has been anonymised.
5. Transfer of data to third parties
For us to fulfil your instruction it may be necessary to transfer your data to third parties (e.g. counterparty, substitutes, insurance companies, service providers whom we engage and to whom we provide data, etc.), courts or public authorities. Your data will be forwarded exclusively on the basis of the GDPR, in particular to fulfil your instruction or on the basis of your prior consent.
Some of the recipients of your personal data stated above are located or process your personal data outside your country. The data protection standard in other countries may not be the same as the one in Austria. However, we transfer your personal data only to countries for which the European Commission has decided that they offer an adequate level of data protection; if this is not the case, we take measures to ensure that all recipients offer an adequate level of data protection, for which purpose we conclude standard contractual clauses (2010/87/EU and/or 2004/915/EC).
6. Communication and notification of data breaches
We endeavour to ensure that data breaches will be noticed early and immediately communicated to you and notified to the competent supervisory authority, where applicable, including the relevant categories of data concerned.
7. Retention of data
We will not retain data longer than necessary to fulfil our contractual and/or legal obligations or to defend us against any liability claims that may arise.
Facebook: conversion tracking / visitor action pixels
On our website, we use the “Facebook visitor action pixel”. You have consented to its use with the consent that states “I agree to the collection of my data described above”. The provider of the service is the following party:
1 Hacker Way, Menlo Park,
California 94025, USA.
If you have been redirected to this website by clicking on one of our Facebook ads, so-called “conversion tracking” has been activated by setting a cookie on your device. We use such technology to constantly improve the offerings and the quality of our Facebook pages and this website for you. Conversion tracking means that your usage and click behaviour is tracked and evaluated after clicking on an advertisement, in order to optimise the structure of our website and future advertisements for all users. The information generated by this cannot be associated with individual users, since they are anonymous to us. Facebook stores such data; we do not know in what manner these data are further processed. You can enable Facebook and its affiliates to display advertisements on and off Facebook. For such purposes, a cookie may also be stored on your computer. For further information, please refer to Facebook’s data policy: https://www.facebook.com/policy. If you are logged in to Facebook, you can opt out of using the conversion pixel at the following link: https://www.facebook.com/settings?tab=ads.
9. Server log files
In order to optimise this website in terms of system performance, user-friendliness and provision of useful information about our services, the website provider automatically collects and stores information in so-called server log files, which your browser automatically transfers to us. This includes your internet protocol address (IP address), browser and language settings, operating system, referrer URL, your internet service provider and the date/time.
This data will not be combined with personal data sources. We reserve the right to check this data at a later date if we learn of specific indications of unlawful use.
On the basis of your consent we will process your voluntarily provided personal data (title, name, address, company, position, e-mail address) for the dispatch of informational material and announcements about the “Women in Law” Congress via e-mail. You may withdraw this consent at any time with effect for the future (eg via e-mail to firstname.lastname@example.org).
11. Our contact details
Protection of your data is of particular importance to us. Please do not hesitate to contact us using the contact details stated below at any time if you have any questions or if you want to withdraw your consent.